Festival Rules

Festival Agreement

Registration for Pan Pagan Gathering indicates acceptance of the following agreements and policies. Do NOT register until you have read and understood, and agreed to the agreement here within.

I/We have read the entire contents of the registration form and guidelines and agree to comply fully with Pan Pagan’s Guidelines.
I/We agree to sign up for and preform at least 2 hours of service per adult during the event.
All minors under my/our care at this event are identified by name on the registration form.
I/We assume full responsibility for my/our personal welfare, personal property, and any minors who are under my/our care at the event under all circumstances.
I/We understand that any medical or other services at the event I/we choose to use for myself/ourselves and/or minors in my/our care is totally at my/our own risk.
I/We understand that the event is being held at a hotel & convention center, and that I/we need to exercise caution to maintain the health and safety of myself/ourselves and any minors under my/our care.
I/We assume full responsibility for my/our conduct related to the event environment including protection and conservation.
I/We agree to follow all pet restrictions the hotel & convention center put into place.
I/We understand that if I/we and/or the minors in my/our care choose not to comply with the event's guidelines, I/we will be required to leave without refund and I/we agree to comply.
I/We understand that any inappropriate or abusive behavior will result in my/our immediate removal from the event without refund.
I/We agree to hold harmless Midwest Pagan Council Inc., Pan Pagan Gathering, its directors, staff, volunteers, and associates; Decatur Conference Center & Hotel, its owners, staff, volunteers, and associates – for any personal injury or loss occurring to me/us or any minors under my/our care as a result of my/our participation in any activity connected with Pan Pagan Gathering under any circumstances. I/We agree to abide by the privacy and visual media guidelines of Pan Pagan as outlined below.

Visual Media Release

I/We hereby authorize and give permission to Midwest Pagan Council/Pan Pagan Gathering staff to use digital media (photos, video, etc.) of me/us in the promotion of the event. I/We acknowledge that this could be used in such materials as flyers, brochures, newsletters, annual reports, visual presentations (power points) and on websites for the Pan Pagan Gathering. I/We also understand that these visual media files may be shared with other event organizers in the promotion of Pan Pagan Gathering. I/We also understand that no names will be accompanied with the use of the digital media.

Should I/We like to opt out of the Visual Media Release, I/we will inform Registration at Check-In, where I/we will be given a flag on my badge to wear that says as much.

Merchant Guidelines

1. Merchant is responsible for all items for their booth (i.e. displays, tableclothes, power strips and extension cords, etc.) except table(s) and 2 chairs per table purchased.
2. Merchant understands that the Council and Convention Center is only providing table(s) and 2 chairs table purchased, and that those tables and chairs are to remain in their designated Merchant Space.
3. Merchant understands that the Convention Center does require all tables to be covered, and is expected to supply their own table clothes for the event.
4. Merchant understands that the Council has set hours for the Merchant's area. Outside of those hours, the room will be locked and secured by the Convention staff and the room will be inaccessable to everyone.
5. We do not allow outside/regular Hotel and Convention goers to come into the Merchant area. Only attendees with a PPG Badge are allowed in the event space.
6. Merchants understand that NOTHING may be attached to the walls of the event space. There will be a fine, per the Hotel's desgression, should anything be attached to the walls, and Merchant agrees to pay whatever fees hotel levies for breaking the Hotel's rules.
6. Lastly, if Merchant wants to move their tables within their designated space, they must talk to Liz on site as she is running the Merchants. Because of the hotels very